Hagbourne Village Hall
The following online documents are available:
- Hall Availability Hall Availability updated 26 Nov 2022.
- Room hire and booking form (Word) (PDF)
- FAQs for the hire of Hagbourne Village Hall
Policies and Procedures
Section 1: Introduction
Hagbourne Village Hall is the scene of countless parties, annual meetings, our local pre-school, the home of the HAMS theatre group, numerous sport- and hobby-based activities, and the location for many post-church events, the Hagbourne Village Hall is alive with the life of our two villages.
Hagbourne Village Hall is a registered charity (number 900090) and is operated entirely within the rules as dictated for a charitable organisation. We are allowed to generate a surplus each year and this surplus is retained to fund future building projects and repairs.
Owing to ever-increasing demand, the Village Hall has been refurbished and greatly expanded twice in the last 25 years. However, there is no thought of it standing still as it continues to adapt to our villages’ changing needs. It is entirely managed by volunteers and, if you’re interested in putting your own stamp on this exciting, expanding venture, give us a call. (See Section 4.)
Section 2: Facilities
There are three main usable areas in the Village Hall that can be rented individually or in any combination that suits the requirements of the user. They are detailed below:
Large Hall. This room measures 7 metres. by 14 metres. and can accommodate 80 people dining or 100 people in auditorium seating. It has a sprung wooden floor that is highly prized for dancing. The walls have been clad in pine wainscoting and there are dimmable uplighters to set ‘just the right tone’. There are two serving hatches directly from the kitchen.
Small Hall. This room measures 9.2 metres by 7.4 metres. and has a floor composed of vinyl tiles. Sound absorbent panels have been placed on the ceiling so that noise levels are significantly reduced. It can comfortably accommodate 64 people for dining. There is a serving hatch directly from the kitchen.
Meeting Room. This newly completed facility has space for up to 12 people sitting around a large conference table. There is a projection screen on the wall and facilities are available for preparing hot drinks.
In addition, there are common areas that are generally available to all users. These include:
- A kitchen with 6 hobs, two ovens, small microwave oven, refrigerator, a drinks cooler, three sinks (food prep, dish-washing and hand-washing), and three serving hatches. There is also a substantial amount of crockery, glassware and eating utensils. An extractor fan with the capacity to move air from the entire hall is mounted above the kitchen.
- A stage at one end of the Large Hall with a.six-metre wide proscenium arch and a depth of.3.4 metres behind the main curtain. There is a 6 channel sound system with two microphones and two wall-mounted loudspeakers. In addition, stage lighting is available for qualified users. The interior of the stage is entirely flat-black although there is a white screen at the far end.
- The entry hall has facilities to hang up outdoor coats. There is also a Men’s Room, a Ladies Room, and a washroom/toilet for the disabled.
- Alcoholic beverages may be sold by users of the Village Hall but they will require the use of a special licence that is available from us at the time of hiring.
Section 3: Hiring the Hall
Consult the Hall Availability PDF (link at the top of this page) to determine if the facilities are available for the dates/times that you require, then complete our room hire and booking form (PDF). Send the completed form to our Booking Secretary Geoff Leaver (01235 817891) (email@example.com). Please note that your reservation is not complete until confirmation is issued. A deposit against damage may be required. Lots of additional information is available in our FAQs for the hire of Hagbourne Village hall.
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All charges and any deposit must be ‘in hand’ at least ten-days in advance.
The Village Hall Committee does everything possible to keep our costs down and we always try to offer the hall for the lowest possible rental. We can continue this policy if our users are careful with their energy usage and if they leave the hall in the same clean condition that they found it. After all, it is our Village Hall.
Section 4: Contacting Us
Hagbourne Village Hall, Main Road, East Hagbourne, Didcot, OX11 9LR.
Here are the people who have assigned jobs on the Management Committee. Call any one of us if you have questions or would like to be involved.
Richard Elliott, Chairman, 01235 814140, firstname.lastname@example.org
Charles Stutley, Treasurer, phone tbc, email@example.com
Geoff Leaver, Hall Bookings, 01235 817891, firstname.lastname@example.org.